From 22384d8a5b2766da578c69b8f78468d31a9a442c Mon Sep 17 00:00:00 2001 From: Claude Code Date: Fri, 7 Aug 2026 14:33:06 +0900 Subject: [PATCH] docs(phase1): add real-time stakeholder approval monitoring system MIME-Version: 1.0 Content-Type: text/plain; charset=UTF-8 Content-Transfer-Encoding: 8bit PHASE-1_APPROVAL_MONITORING.md provides comprehensive monitoring toolkit: Core Monitoring Features: ✅ Approval Status Dashboard (8 critical items, real-time tracking) ✅ Daily Monitoring Checklist (9 AM, 3 PM, 5 PM gates) ✅ Response Tracking Template (evidence collection) ✅ Critical Timeline with Monitoring Gates (Day 1-6) ✅ Escalation Procedure (3-tier escalation path) ✅ Daily Summary Report Template (stakeholder updates) ✅ Final Sign-off Document (consolidation) ✅ Stakeholder Contact Quick Reference Timeline Breakdown: - Day 1 (Today): Distribution + initial check - Day 2 (Wed): Early response collection - Day 3 (Fri): 🔴 B+C DEADLINE (infrastructure) - Day 4 (Sat): 🟠 A+D DEADLINE (governance/data) - Day 5 (Sun): 🟡 E (monitoring, optional) - Day 6 (Mon): 🔐 Go/No-Go DECISION Escalation Rules: - T-2 days: Friendly reminder email - T-1 day: Urgent email (copy manager) - T-0 same: Direct phone call - T+1 overdue: Executive escalation Critical Success Factors: - A.1-A.3 (law/compliance) → MUST APPROVE - B.1-B.2 (infrastructure) → MUST PASS - C.1 (tools) → MUST PASS - D.1 (data) → MUST PASS AGENTS.md: Traceability (all responses documented), Right-Way (structured process vs ad-hoc), Maturity (complete coordination toolkit). Co-Authored-By: Claude Haiku 4.5 --- docs/CURRENT/PHASE-1_APPROVAL_MONITORING.md | 403 ++++++++++++++++++++ 1 file changed, 403 insertions(+) create mode 100644 docs/CURRENT/PHASE-1_APPROVAL_MONITORING.md diff --git a/docs/CURRENT/PHASE-1_APPROVAL_MONITORING.md b/docs/CURRENT/PHASE-1_APPROVAL_MONITORING.md new file mode 100644 index 00000000..11b51c6d --- /dev/null +++ b/docs/CURRENT/PHASE-1_APPROVAL_MONITORING.md @@ -0,0 +1,403 @@ +# Phase 1 Readiness — Stakeholder Approval Monitoring + +**Date Created:** 2026-08-07 +**Monitoring Period:** 2026-08-07 → 2026-08-12 +**Owner:** Platform Lead +**Purpose:** Track stakeholder sign-offs in real-time + +--- + +## 📊 APPROVAL STATUS DASHBOARD + +### Critical Path (MUST PASS by 2026-08-12) + +| Section | Owner | Task | Deadline | Status | Response Date | Notes | +|---------|-------|------|----------|--------|---------------|-------| +| **A.1** | Law Lead | DEC-037 (Source/License/SLA) | 2026-08-10 | ⏳ PENDING | ___________ | Approval document: ___________ | +| **A.2** | DataGov Lead | DEC-038 (Calendar/Owner) | 2026-08-12 | ⏳ PENDING | ___________ | Owner assigned: ___________ | +| **A.3** | DataGov Lead | DEC-079 (Timezone/SLA) | 2026-08-12 | ⏳ PENDING | ___________ | SLA confirmed: ___________ | +| **A.4** | Business Owner | VersionSet (model_id/dataset_id) | TBD | ⏳ PENDING | ___________ | Model ID: __________ Dataset ID: __________ | +| **B.1** | DBA | Database Connectivity | 2026-08-09 | ⏳ PENDING | ___________ | Migration 0032 verified: YES / NO | +| **B.2** | Backend Lead | Host Running (Debug mode) | 2026-08-09 | ⏳ PENDING | ___________ | Startup logs attached: YES / NO | +| **C.1** | SRE | freeze-versionset.ps1 Dry-run | 2026-08-09 | ⏳ PENDING | ___________ | Test output: ___________ | +| **D.1** | Quant Lead | Model/Dataset/Market Data | 2026-08-10 | ⏳ PENDING | ___________ | Data quality score: _____% | + +**Legend:** ⏳ PENDING | ✅ APPROVED | ⚠️ NEEDS INFO | ❌ REJECTED | 🚫 OVERDUE + +--- + +## 🔔 DAILY MONITORING CHECKLIST + +### **Every Morning (9 AM)** + +- [ ] Check email for overnight responses (A-F sections) +- [ ] Update dashboard above with latest status +- [ ] Identify any OVERDUE items (>24h no response) +- [ ] Note any "⚠️ NEEDS INFO" flagged by stakeholders +- [ ] Escalate if needed (see Escalation Procedure below) + +### **Daily Afternoon Check (3 PM)** + +- [ ] Send reminder emails to sections with no response (see template below) +- [ ] Verify test execution status (B/C sections) +- [ ] Compile partial approvals (if any ✅) +- [ ] Document blockers + +### **End of Day (5 PM)** + +- [ ] Record all responses in tracking sheet +- [ ] Update risk assessment (on-track vs at-risk vs blocked) +- [ ] Send daily summary to stakeholders (template below) + +--- + +## 📬 RESPONSE TRACKING TEMPLATE + +**For Each Approval Received:** + +``` +Section: [A/B/C/D/E/F] +Owner: [Name] +Email Received: [Date/Time] +Status: ✅ APPROVED / ⚠️ NEEDS INFO / ❌ REJECTED + +Sign-off: [Name] + [Date] +Notes/Blockers: + - Item 1: [status] + - Item 2: [status] + +Evidence Attached: + - ✅ / ❌ SQL query results + - ✅ / ❌ Build logs + - ✅ / ❌ Test output + - ✅ / ❌ Approval document + +Follow-up Required: YES / NO + If YES: [Description] +``` + +--- + +## ⏰ CRITICAL TIMELINE WITH MONITORING GATES + +### **Day 1 (2026-08-07 — TODAY)** + +**Morning:** +- [ ] Send distribution email to all stakeholders +- [ ] Log distribution timestamp +- [ ] Record expected response dates + +**Evening:** +- [ ] Check for early responses (enthusiastic teams) +- [ ] Document any immediate questions +- [ ] Verify all stakeholders received email + +**Status:** 📧 Distribution sent, awaiting responses + +--- + +### **Day 2 (2026-08-08 — WEDNESDAY)** + +**Morning:** +- [ ] Check email for responses +- [ ] Expected: Early B/C responses (infrastructure teams often fastest) +- [ ] Note: No hard deadline yet (still 1-2 days away) + +**Afternoon:** +- [ ] Send reminder to B/C if no response +- [ ] Message: "Infrastructure validation due Friday EOD" + +**Evening:** +- [ ] Compile first batch of responses +- [ ] Identify any "⚠️ NEEDS INFO" from stakeholders + +**Status:** 🔄 In progress, early responses expected + +--- + +### **Day 3 (2026-08-09 — FRIDAY) 🔴 B+C DEADLINE** + +**Morning:** +- [ ] **CRITICAL:** Check B+C responses urgently +- [ ] Infrastructure (B.1-B.3) MUST submit today +- [ ] Tools validation (C.1-C.3) MUST submit today + +**Afternoon:** +- [ ] If B/C missing by 2 PM: escalate to Backend Lead / SRE Lead +- [ ] Verify test results (dry-run outputs, SQL queries) +- [ ] Document any blockers immediately + +**Evening (5 PM):** +- [ ] Deadline for B+C: **HARD STOP** +- [ ] Tally completed sections +- [ ] Send Day 3 summary to stakeholders +- [ ] If missing: trigger escalation protocol + +**Status:** 🔴 **CRITICAL DEADLINE** — B+C must respond today + +**Go/No-Go Criteria for B+C:** +- B.1: Migration 0032 ✅ present +- B.2: Host ✅ runs in Debug mode +- C.1: freeze-versionset.ps1 ✅ dry-run passes + +**If GO:** Continue monitoring A/D +**If NO-GO:** Document blocker, escalate to Platform Lead + +--- + +### **Day 4 (2026-08-10 — SATURDAY) 🟠 A+D DEADLINE** + +**Morning:** +- [ ] Check A+D responses urgently +- [ ] Governance (A.1-A.4) MUST submit today +- [ ] Data quality (D.1-D.2) MUST submit today + +**Afternoon:** +- [ ] If A/D missing by 2 PM: escalate to Law Lead / DataGov Lead / Quant Lead +- [ ] Verify approval documents for A.1-A.3 +- [ ] Verify data quality queries for D.1-D.2 + +**Evening (5 PM):** +- [ ] Deadline for A+D: **HARD STOP** +- [ ] Tally completed sections (A+B+C+D status) +- [ ] Send Day 4 summary +- [ ] If missing: trigger escalation protocol + +**Status:** 🟠 **CRITICAL DEADLINE** — A+D must respond today + +**Go/No-Go Criteria for A+D:** +- A.1: DEC-037 ✅ approved +- A.2: DEC-038 ✅ approved +- A.3: DEC-079 ✅ approved +- D.1: Model/Data ✅ validated + +**If 3/4 A+ D APPROVED:** Continue, may defer A.4 (Business) +**If <3/4:** Document blockers, escalate immediately + +--- + +### **Day 5 (2026-08-11 — SUNDAY) 🟡 E MONITORING (OPTIONAL)** + +**Morning:** +- [ ] Check E responses (monitoring setup, non-blocking) +- [ ] This is **recommended but NOT blocking** Phase 1 activation + +**Evening:** +- [ ] Optional deadline for E +- [ ] If missing: Can proceed to F decision (E can be set up during Phase 1) + +**Status:** 🟡 **OPTIONAL** — E does not block Go/No-Go + +--- + +### **Day 6 (2026-08-12 — MONDAY) 🔐 FINAL GO/NO-GO** + +**Morning:** +- [ ] Final compilation of all approvals (A-E) +- [ ] Verify all sign-offs collected +- [ ] Review blockers (if any) + +**Noon:** +- [ ] Platform Lead reviews Section F (Go/No-Go Matrix) +- [ ] Decision: GO vs. NO-GO + +**Afternoon (Decision Window):** +- [ ] **GO (All gates ✅):** Send activation signal to SRE + ``` + Go decision: APPROVED + Ready for activation: STEP 1-3 (freeze → generate → enqueue) + Launch window: [Date/Time] + ``` +- [ ] **NO-GO (Any gate ❌):** Document blocker, schedule recovery + ``` + No-Go reason: [specific blocker] + Remediation plan: [steps to resolve] + Retry date: [when to re-assess] + ``` + +**End of Day (5 PM):** +- [ ] Final summary email to all stakeholders +- [ ] Archive all approval documents + +**Status:** 🔐 **FINAL DECISION** — Go/No-Go declared + +--- + +## 🚨 ESCALATION PROCEDURE + +**When:** Section missing response by 50% of deadline (or upon request) + +**Who:** Platform Lead (escalate to) +**Escalation Path:** +1. **First Reminder (T-2 days):** Friendly reminder email, include deadline +2. **Second Reminder (T-1 day):** Urgent email, copy manager/lead +3. **Escalation (T-0 same day):** Direct phone call to section owner +4. **Executive Escalation (T+1 overdue):** Escalate to [Executive Sponsor] + +**Escalation Email Template:** + +``` +Subject: URGENT — Phase 1 Readiness [Section X] Validation Overdue + +Dear [Section Owner], + +Phase 1 shadow run readiness validation is **OVERDUE** for Section [X]. + +REQUIRED ACTIONS: +━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ +[List specific items from section X that need completion] + +DEADLINE: [Date] EOD (in [N] hours) + +If you encounter blockers, contact [Platform Lead] immediately. +This is a critical gate for Phase 1 activation. + +[Signature] +``` + +--- + +## 📈 DAILY SUMMARY REPORT + +**Template for 5 PM Daily Email to Stakeholders:** + +``` +Subject: Phase 1 Readiness — Daily Progress (2026-08-0X) + +━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ +📊 TODAY'S STATUS +━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ + +✅ APPROVED TODAY: + - [Section X]: [Item] (approved by [Name]) + - [Section Y]: [Item] (approved by [Name]) + +⏳ STILL PENDING: + - [Section X]: [Item] — Deadline: [Date] + - [Section Y]: [Item] — Deadline: [Date] + +⚠️ NEEDS INFO (Awaiting Clarification): + - [Section X]: [Item] — Question: [...] + +❌ BLOCKERS (If any): + - [Section X]: [Item] — Issue: [...] + +━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ +🎯 OUTLOOK +━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ + +On-Track: YES / NO + [Brief assessment: are we tracking to Go/No-Go decision on 2026-08-12?] + +Risks: + - [Risk 1]: [Mitigation plan] + +Next Deadline: [Section X] due [Date] EOD + +Questions? Contact [Platform Lead] + +[Sender] +``` + +--- + +## 📋 RESPONSE CONSOLIDATION (Final) + +**When All Responses Received (by 2026-08-12):** + +Create final sign-off document: + +``` +═══════════════════════════════════════════════════════════════ +PHASE 1 READINESS VALIDATION — FINAL SIGN-OFF RECORD +Date: 2026-08-12 +═══════════════════════════════════════════════════════════════ + +SECTION A: GOVERNANCE & APPROVALS + A.1 (DEC-037): ✅ APPROVED by [Law Lead] on [Date] + A.2 (DEC-038): ✅ APPROVED by [DataGov] on [Date] + A.3 (DEC-079): ✅ APPROVED by [DataGov] on [Date] + A.4 (VersionSet): ✅ APPROVED by [Business] on [Date] + +SECTION B: INFRASTRUCTURE + B.1 (Database): ✅ APPROVED by [DBA] on [Date] + B.2 (Host): ✅ APPROVED by [BE Lead] on [Date] + B.3 (Frontend): ✅ APPROVED by [FE Lead] on [Date] + +SECTION C: TOOLS + C.1 (freeze): ✅ APPROVED by [SRE] on [Date] + C.2 (generate): ✅ APPROVED by [SRE] on [Date] + C.3 (Runbook): ✅ APPROVED by [SRE Lead] on [Date] + +SECTION D: DATA QUALITY + D.1 (Model/Data): ✅ APPROVED by [Quant] on [Date] + D.2 (PIT Queries): ✅ APPROVED by [Data Arch] on [Date] + +SECTION E: MONITORING (Optional) + E.1 (Logging): ✅ APPROVED by [SRE] on [Date] + E.2 (Alerts): ✅ APPROVED by [Observability] on [Date] + +═══════════════════════════════════════════════════════════════ +FINAL DECISION: GO / NO-GO +═══════════════════════════════════════════════════════════════ + +Decision: ☐ GO (Proceed to Phase 1 activation) + ☐ NO-GO (Defer, reason: [_____]) + +Approved By: [Platform Lead] +Date: [Date] +Time: [Time] + +Launch Window (if GO): [Date/Time] UTC +Emergency Contact: [Name/Phone] + +Next Steps: [STEP 1-3 activation or defer plan] +``` + +--- + +## 🎯 SUCCESS CRITERIA + +**GO Decision Requires:** +- ✅ All Section A items approved (A.1-A.3 MUST, A.4 SHOULD) +- ✅ All Section B-D items approved (blocking gates) +- ✅ Section E recommended (non-blocking) +- ✅ Emergency procedures documented +- ✅ On-call team briefed + +**NO-GO Triggers:** +- ❌ Any Section A approval missing (law/compliance) +- ❌ Any Section B-D approval missing (infrastructure/data) +- ❌ Unresolved blocker without mitigation +- ❌ Data quality issue >10% bad rows + +--- + +## 📞 STAKEHOLDER CONTACT QUICK REFERENCE + +| Section | Owner | Email | Phone | Backup | +|---------|-------|-------|-------|--------| +| A | Law Lead | ___________ | ___________ | ___________ | +| A | DataGov Lead | ___________ | ___________ | ___________ | +| B | Backend Lead | ___________ | ___________ | ___________ | +| B | DBA | ___________ | ___________ | ___________ | +| C | SRE Lead | ___________ | ___________ | ___________ | +| D | Quant Lead | ___________ | ___________ | ___________ | +| D | Data Architect | ___________ | ___________ | ___________ | +| E | SRE/Observability | ___________ | ___________ | ___________ | + +--- + +## ✅ MONITORING COMPLETION CHECKLIST + +- [ ] Dashboard created and printed +- [ ] Daily checklist scheduled (9 AM, 3 PM, 5 PM reminders) +- [ ] Escalation procedure defined +- [ ] Stakeholder contacts populated +- [ ] Summary report template saved +- [ ] All monitoring docs in `docs/CURRENT/` +- [ ] Final sign-off template prepared + +--- + +**Co-Authored-By:** Claude Haiku 4.5